Weekend!

I loved this class, I really did. Although, this weekend may be the best weekend of my life (at least it feels like it will be). I'm going to lay be the pool and read Einstein's biography. I promise.

I'd like to say some really heart-felt things about getting to know my classmates, but instead I'm just going to say goodnight, and I'll see you again in June.

Assignment 4 - Digitization & Preservation

Digitization and Preservation

In our Web 2.0 environment the public is no longer just a consumer of information, but a creator. Blogs, forums, comments, websites, and other forms of social media are casual ways the Internet community is adding to the already vast amount of content available on the web. People are no longer just consumers of information but creators and contributors. The amount of digital content is growing. People all over the world are using technology for the creation of digital items in various media that are meant to be used and shared in a purely digital format. Meanwhile, archivists, organizations, and companies are creating digital versions of print materials to aid in the sharing, assimilation, and preservation of items. However, what is not in the process of being digitized has metadata that is being made digitally available. This metadata is already digitized into OPACS, databases, and other searchable platforms. All this amounts to an abundance of digital content that requires not just organization, but preservation as our technologies continue to evolve. The purpose of digital preservation, as described by Caplan, is to “ensure continued and reliable access to authentic digital objects for as long as they are deemed to be of value,” (Caplan, 2008, p. 7). Having access to digital objects is crucial from a preservation standpoint.

Threats to digital items

The literature offers two main threats to our digital preservation efforts: physical deterioration and technological obsolescence (Caplan, 2008). Physical deterioration is a concern among new technologies that have not yet stood the test of time. Where paper has been around, been tested, and proven itself, the life expectancies of the various forms of digital media, such as CDs and hard drives, have fallen short. Technological obsolescence occurs when data is unreadable due to either outdated hardware or outdated software. In this case the digital information still exists, but it is no longer accessible and is, therefore, useless (Kastellec, 2012). Preservation efforts have to overcome both of these obstacles.

Preservation solutions

To combat losing precious digital items, Kastellec suggests media migration, data redundancy, format normalization, and format emulation as some of the most successful ways to combat technological obsolescence, with “data redundancy emerg[ing] as the gold standard in recent years,” (Kastellec, 2012, p. 64). Maintaining digital copies of a resource on varying platforms and in a variety of formats ensures that when one form becomes obsolete, the item may still be copied to the most recent technology. This seems to be the safest way to ensure that the information will be available in the foreseeable future. This also ensures that the original, physical item (if the information wasn’t, in fact, born digital) will last longer because handling of the material is brought to a minimum. On the other hand, Kastellec outlines some of the negative aspects of data redundancy. The most prevalent holdback to successful data redundancy projects is budget restraints. Without proper funds, resources such as bandwidth, disk access, processing speeds, and staff time won’t be available to properly store the needed versions of the copied data, (Kastellec, 2012, p. 64). Another concern of preservation and digitization efforts is ownership of materials. If copyrights limit what a repository or library can do with an item, then preservation efforts may be thwarted. The success of preservation depends on open access to the material so it may be copied to different platforms to ensure accessibility into the future.

Continued access

Digitization and preservation are closely linked, and Brewster Kahle’s digitization project is a good example of this. As a digital librarian, Kahle is working to digitize all the world’s print materials. This is, indeed, a lofty goal, but he has already experienced great success and much encouragement since the beginning of his endeavor (Kahle, 2007). Beginning with out-of-copyright items, Kahle has begun to bring the world’s knowledge to the world. Part of his plan involves a bookmobile that travels to places without access to information and prints physical books from a digitized version of the item from his digitized collection on demand. This is just an example of how digitization and preservation efforts can increase access and help to bridge the digital divide (Kahle, 2007).

Another endeavor that deserves mention when discussing preservation and digitization is the Wayback Machine internet archive. According to the Internet Archive website, the Wayback Machine can be described as a “time capsule” or “history of the internet,” (Internet Archive). Created by the Internet Archive, the Wayback Machine is a “nonprofit that was founded to build an internet library,” (Internet Archive). It began in 1996 and has been capturing snapshots of over 200 million websites ever since, (Internet Archive). It has singlehandedly preserved a snapshot of the internet culture of the past and will continue to do so into the future. It’s a unique resource that is an example of what future digital preservation efforts may look like.

Conclusion

Preservation, digitization, digitization for preservation, and digital preservation are all activities that feed off each other. Simple preservation of physical items creates metadata that requires digitization to promote access. Digitization of an item greatly increases its availability and use. Digitization for preservation increases the life expectancy of the physical item while promoting accessibility of the information. Finally, digital preservation is the act of preserving all the information that has just been digitized to ensure that it lasts through many upgrades, technological changes, and updates. Digitizing and preserving all the digitization is a daunting task in itself. The task of preserving all the digital information grows even larger when born digital information is taken into account. With Web 2.0 have emerged greater and greater amounts of information. More people are creating, contributing, and sharing their thoughts, ideas, stories, and work in a digital environment. If we want to preserve all the information that is being created in a formal preservation setting and an informal Web 2.0 environment, then more efforts like Kahle’s Wayback Machine must be put into action. Preserving, like digitizing, everything is impossible, but the effort has got to start somewhere to ensure that a snapshot of digital life as we know it is preserved for the future.

References

Caplan, P. (2008). What is digital preservation? Library Technology Reports, 44(2), 7-9.
Kahle, B. (2007). Brewster Kahle builds a free digital library vodcast. TED. Retrieved from http://www.ted.com/talks/brewster_kahle_builds_a_free_digital_library.html
Kastellec, M. (2012). Practical limits to the scope of digital preservation. Information Technology & Libraries, 31(2), 63-71.
Internet Archive. Wayback Machine. http://archive.org/

Pay Per

Long day at work today! After a stressful day I was dreading going home because I had to write this paper. It's so much more fun to complain about than it is to actually write. It's also so much more fun to read/respond to posts, write blogs, tweet, and do anything else class related than it is to write a paper. There should be some research done on why papers are so daunting. I've already decided that after I graduate from the program (ETA spring 2014), I'm going to learn Spanish. Maybe after that I'll research why papers are so threatening. Maybe I'll even write a paper about it. Ugh...

Happy Memorial Day!

I had grand plans to write my paper today.

Woops.

Instead I went strawberry picking, went exploring, sat by the pool (and read articles), got sunburned, read for pleasure, made mac & cheese, and will watch Les Miserables.

It's been awesome!

I hope everyone's day was wonderful!

Oh, and because everyone seems pretty curious to know, I've decided to write my paper on digital preservation.

And because I haven't posted any pictures and my blogs looking pretty boring...

Happy Memorial Day, D! Here's a picture of me and my grandfather (D), a WWII airplane mechanic. He was about 93 in this picture. He turns 96 or 97 this year and looks just as good today as he does here!

CMS librarian interview

This is an interview conducted via e-mail with Leslie Partridge, assistant director at Lee County Public Library on May 21, 2013. She is in charge of updating the website for the four libraries in the system, although a few others have the ability to edit information as well. The library website is: http://leecountylibrary.org/


For class I had to make a website. We used a CMS (Content Management System), which is the same one you use for the library website. Have you ever heard it called CMS? Do you know the name of the program? 

I don't think I have. Joomla is the software. Is that what you mean?

Do you know why that particular one was chosen for the library, who chose it, how it all came about and when? 

Can't remember the exact year we started, but we've been with Clayton* for several years now. We can log in and see how far the earliest articles go back or Claire** can look up the exact date. Claire and I chose this one over some other companies because we are able to make changes ourselves and Clayton was very available and came to us several times in the beginning to help.

How'd you come to be responsible for the website?

We didn't really have anyone else and since I communicated with Clayton from the beginning, I just was the one who did it. 

Is this better/easier than whatever was in place before? Are there certain advantages?

It is much better than what we had because we can edit our own content quickly and we don't have to wait for the webmaster to do it or pay them for each change. 

Was it difficult to learn, and is there anything you really don't like about it? 

It was a lot to learn at first but not necessarily difficult. I don't dislike it, I just wish I knew how to make it look more professional. 

*Clayton is the webmaster whose company is responsible for maintaining the website. The CMS used by the library is Joomla. He set up the system and website for the library. 

**Claire Leavy is the Lee County Library director. She contacts Leslie when she wants changes made to the website.


Through follow-up questions in person I learned that the only thing library employees do to edit information is edit preexisting articles. Leslie has the ability to create, publish, and un-publish articles. Anything more advanced, such as creating links, changing the logo, or editing tab names, is e-mailed to Clayton for editing.

Through this interview I learned that the library was looking for an outside agency to handle the website. The library system has one IT person whose time is already full with other, mostly hardware, issues. The library avoided the frustrating experience I had using Joomla by hiring a professional to do the more tricky aspects of web design, but they are left with an interface they can edit as they wish. They also have the ability to call on a professional for outside help.

By taking this class I have been added to the small list of people with the ability to create and publish articles. My Joomla experience was truly a blessing in disguise.

Someone out there in MLIS7505 world said there were 7 days left. I can believe it because I stare at a calendar all day, but I can't believe it because I feel like I've done so much, learned so much, and experienced so much in the past 2! weeks. It makes me wish I hadn't waited until now to take a May class. I almost wish every class could be a May class.

No more wishing and on to 8 hours of library books!

I spent a lot of extra time doing homework last week because my car's been in the shop. There's a lot of free time when you're waiting for rides, but I'm going places again! My five-speed came home as a four-speed. I didn't know that could happen.

An another note, I just got a response from the librarian who handles the website. When I started the program I never would have dreamed a group of people (librarians) would be so willing to help me out. From private archives to public libraries, directors to ITs, in person or by IM chat; librarians are just so helpful! Excited to be one of them one day.

Joomla at work

The further I get from Joomla, the more I miss it, and the more I want to master it for my library. (Maybe miss is too strong of a word.) Right now only the assistant director makes changes to the website, and she fumbles around until it's good enough. She's really excited that someone else may be able to share in her misery. She didn't say that exactly, but I could tell that's what she was thinking, and I feel her pain. 

The Joomla Post!

At first I was excited (and maybe a little arrogant).
Then I watched the tutorial.
After that I was less excited but still looking forward to it (and probably still a little full of myself).

I began using Joomla.

Then I was exasperated, frustrated, and defeated.
So I watched the tutorial again, while creating my site, pausing every 3.5 seconds.
4 hours later I was exhausted, slightly relieved, and eating cookies.

The next day I was rested, had renewed patience, and was successful!
Here's the link to my site: Where it all begins

For a perfectionist, Joomla can take some getting used to. There are a LOT of features that I didn't incorporate that could be very useful. I was just happy to get it to look like I wanted. The site came prepared for many of these features and, after taking them all out (per the tutorial), it was much easier to work with. Once a website has a strong foundation, it's easier to edit and add on to in the future. This is why CMSs are so useful.

One of my goals was a hidden page, only accessible through the link at the bottom of the home page (the end of it all). It took some doing, but once I'd accomplished it, I felt like I had a much better working knowledge of how Joomla functions.

Joom Joomla

After watching the first part of the tutorial I realized that Joomla is what my library uses (98% sure). I figured creating a web site would be a piece of cake because I'd used it before. 

I was wrong.

Instead, I more clearly understand why we only edit very straight forward content and leave everything more advanced to the "web guy." 

Thinking outside the library

After discussing libraries' use of social media for a week, I've been reflecting on my own library. We use social media to connect with patrons. What this looks like on a daily basis is library promotion. What it should look like is an ongoing dialogue between library and users. Instead of being so self involved, we need to be user centered. What do users want? What makes patrons comfortable? It's true that many moms like to hear about the craft this week, but others may rather know what's on the New York Times bestsellers list, when the closed road is scheduled to reopen, or why the flags around town are at half mast.

It's easy to throw something on Facebook/Twitter when we have an event coming up. It's more difficult to remember to think outside the library and into the community. As far as building relationships goes, this will make a difference.

Be human

We had some customer training last week at work. Never realized how closely related marketing and customer service are. In summation:
The best way to successfully work with people and get more patrons through the door: smiles, understanding, listening, sincerity, and just plain human compassion.
The second best way: fake the first way.

A wiki for a small public library

The library system in question has four branches and a staff of fewer than 25 people. The creation of a wiki is being discussed to aid in the collaborative creation and use of promotional and in-house documents for children's staff located at different locations. Those responsible for children's programming have been struggling with communication between branches. A free, or inexpensive, wiki is needed, and it must be easy to use and access for staff. Tech support is a plus. The wiki itself will not be open to the public.

Wikispaces:
The wiki I'm proposing to fulfill my library's needs is Wikispaces. This wiki is ideal for small groups. The basic plan offers only .5GB of total storage, which will be enough for a small group for quite some time. Wikispaces also offers "what you see is what you get" editing features, which is ideal for those not familiar with or well trained in the technology. The wiki allows for calendar and image gallery plugins as well as discussion pages. The wiki can be accessed on any computer without downloading, which is necessary for managers who are also responsible for staffing the circulation desk.

Pricing:
There is a Private Label site available for $1,000/year and comes with a 30-day free trial. There is also a free Basic version available that is for use with a maximum of five members, and a Plus version available for $5/month with an unlimited number of users.

I would propose that the library initially try out the free version with a select group of staff before switching to the Plus or Private Label version. The library may find that the smaller group of staff having access would be enough, because someone at each library could access the wiki. This could also be successful because the library has only three professional staff members that lead children's programs and the director and assistant director who also wish to be involved. However, a free plan could be upgraded in the future if the need arises.

Becoming Mobile

I've been using various forms of what would be called Web 2.0 for awhile: facebook, youtube, twitter, blogs, etc. However, I've mostly used them in the Web 1.0 way. I've been a consumer of other people's information, just using youtube to watch others, twitter to follow others, and so on. I've always had the excuse not to tweet, check in, instagram, etc., because I haven't been mobile. It always seemed slightly silly to get online at night and do those things. Nothing at my desk is interesting enough to share with the world. I never had texting until the last few months (my phone predated texting), much less a camera.

I have taken the plunge.

My husband just bought me a new iPod. That may not seem like that big of a deal, but my old iPod celebrates its 10th birthday this year. AND, new iPods are just like iPhones that don't make phone calls! Who knew?! (Someone, I'm sure, knew, but I was living in a world with a 10 year old iPod, so I didn't know.) On my way home from the mall tonight I messaged him from my iPod in the Sonic drive through. That's just amazing (and I don't have to pay for a data plan)!

Long story short, I'm going mobile. I'm embracing Web 2.0 (and Library 2.0 along with it). It may mean my family/friends start blocking me from their newsfeeds, but I'm doing it.

My background in Web 2.0:

Never knowing Web 2.0 as an official title, I've been using the technologies since they first became popular. Growing up digital has its advantages, like learning a 2nd language at birth (which I wish I had done). However, to step out of the technological loop for just a little while could mean having to start from scratch, becoming familiar with what’s new all over again. I’ve used blogs, RSS feeds, and various forms of social media. Some of it is so second nature that it’s difficult to make a list or put a name to all the technologies that qualify as Web 2.0.

My current experience in Library 2.0 consists almost solely with Facebook. Working at a small public library it’s everyone’s job to update Facebook daily (or twice, or three, or four times daily). Mom’s post their own photos of events and tag the library. We receive reference questions, and all positive comments through the account. It seems like more people connect to the library through the free Facebook account than through the library website.

I’m excited to learn more about the technologies available, how libraries can take advantage of them, and how other libraries have been successful. It’s awesome to connect, interact, share ideas, and learn from others currently in the field and from all over the country.